JOB GOAL:

To effectively account for financial transactions of the Child Nutrition Department while utilizing appropriate accounting and reporting principles
To provide and maintain a system of financial accountability for finances generated and dispersed by the department
Responsible for cataloging and maintaining an accurate inventory of all departmental fixed assets
Responsible for generating all requisitions related to finance and matters of resources as needed to ensure the department’s success
Must be organized, accurate and timely in the preparation, maintenance and submission of all necessary forms and reports as needed by the Director to ensure local, state, and federal accountability
Researches information, compiles data for analysis, and produces standard and ad hoc reports for management as requested

TERMS OF EMPLOYMENT:

Schedule 804-Range 108 $32,436 to $56,358-Twelve (12) month contract (245) days, plus benefits package. NOTE: Precise placement within the salary range will be determined based upon experience. FLSA: Non-Exempt.

QUALIFICATIONS:

Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty successfully. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

1. Minimum of a Bachelors Degree required. Additional post-secondary education and/or training preferred
2. Three (3) years of successful experience in the bookkeeping field; K-12 preferred
3. Experience in computer operations, including working knowledge of Microsoft Office products required
4. Must be an advanced user of Excel
5. Strong attention to detail with excellent organization skills
6. Strong oral and written communications skills
7. A strong working knowledge of eFinancePlus and/or other accounting software
8. Evidence of strong skills in meeting and dealing with Child Nutrition employees, district employees, and the public in a manner that will promote a positive image of the school district and department
9. Ability to produce routine reports and correspondence as needed, including monthly financial reports. Completes and submits required reports on dates due
10. Maintains confidentiality
11. Must meet all set deadlines in a timely manner as set forth by the district and director
12. Applicants should be prepared to show evidence of these qualifications during the interview

Such alternatives and additions to the above qualifications may be deemed appropriate by the Superintendent. Such alternatives to the above qualifications as the Board may require.

ESSENTIAL DUTIES & RESPONSIBILITIES:

The following statements of duties and responsibilities are intended to describe the general nature and level of work being performed by individuals assigned to this position. These statements are not intended to be an exhaustive list of all duties and responsibilities required of all personnel within this position.

1. Assists in establishing and maintaining financial accounting procedures and auditable records to ensure accountability for the department
2. Organizes time, resources, energy, and workload in order to meet responsibilities
3. Maintains current knowledge of federal and state laws and USDA regulations
4. Compile, receipt and input daily journal entries for general ledger
5. Daily receive, compile and organize Child Nutrition invoices for timely payment
6. Accurately enter and process weekly account payables
7. Communicate effectively with vendors to assure timely accurate payments, proper refunds/credits owed, and duplicate invoices are deleted
8. Input budget codes correctly in eFinance while carefully monitoring weekly/monthly the encumbrance balance to assure that the department’s finances are properly utilized and accounted
9. Maintaining the department budget and procurement documents by creating needed requisitions and carefully monitoring weekly the encumbrance balance to match the price contract as awarded by bid
10. Maintains accurate records and invoices of equipment repairs, work orders, and annual inspections for each school kitchen, warehouse kitchen, and child nutrition workspaces
11. Assists in monitoring the accountability system to report, verbally and/or written, to the Director the financial accounting for funds generated by grants and/or supplemental programs to ensure program compliance
12. Assists the Finance Coordinator in monitoring the accountability system to report, verbally and/or written, to the Director the financial accounting for the receipts and expenditures of departmental funds from the operating, activity, petty cash, grants, etc. budgets
13. Assist in training the cafeteria managers in proper accounting procedures and performs audits for the purposes of correcting errors
14. Serves as back-up to the Office Manager in entering and preparing weekly payroll for all Child Nutrition Employees into TimeClockPlus
15. Daily assist the Office Manager with incoming telephone calls, assisting visitors, and communicating general program information to the public
16. Prepares and reconciles travel for the department
17. Must be able to pass bookkeeper’s skills test
18. Performs other duties as may be assigned

Mental Functions, Physical Requirements, and Working Conditions:

While performing the duties of this job, the employee is regularly required to sit, stand, walk, go up and down stairs, operate foot and hand controls, use a telephone and write. Occasionally the employee must lift and/or move up to twenty (20) or more pounds. This position requires accurate perceiving of sound, near and far vision, depth perception, handling and working with educational materials and/or objects, and providing oral information. Must have the ability to work for the duration of the daily contracted time period, and to be physically present and at assigned work, with only infrequent unexcused absences, during the contract year. Additional technical skills, knowledge, and abilities may be recommended by immediate supervisor and approved by the Human Resources Director.